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Hub You - Avoid e-mail Overload and Still Keep Everyone Informed
The U.S. federal Sarbanes-Oxley Act was created to protect investors by improving the accuracy and reliability of corporate disclosures. The act covers issues such as establishing a public company accounting oversight board, auditor independence, corporate responsibility and enhanced financial disclosure. The act came after a series of financial scandals, including those affecting Enron and WorldCom.Sarbanes-Oxley compliance may be difficult for your company to adhere to at first, but in the long run it can be beneficial for y
The result is the whole story to date on this topic, with everyone's posts listed neatly in order and with nothing intervening. Everyone can see at a glance the status of the project and what, if anything, they have to do. The posts will remain on the blog unless and until you remove them, so it can also serve as a permanent record when appropriate.
When you make a post, you send an e-mail to everyone, but it doesn't need any message at all in the body. All you need is a descriptive
For those who have tried and enjoyed Quickbooks Basic but find they need more advanced features to keep track of and to grow their business, there is Quickbooks Premier, which is designed to organize more complex transactions and records, and to individualize features to fit different types of businesses. Like Basic Quickbooks, you can pay and keep track of payments, write checks, keep track of customers, sales, inventory, write checks and take credit card information on Quickbooks Premier. There are, however, added features to Quick
You know the kind of thing I mean: long e-mail threads with contributions from everyone in the department, each copying everyone else and many leading off into side threads and involving even more people. You have to read the whole thing just to know what's going on, and to see whether there's something you need to do.
This is a common problem, and one that comes up often in my consulting and training engagements. So I'm recommending a new way of keeping everyone in the loop --- without deluging them with e-mail.
The answer is a departmental blog. Now don't stop reading --- I know it may seem a bit radical, but bear with me and you'll see how this can be hugely effective in the situation I just described.
Most teams or departments routinely deal with a number of projects or processes.
A Sales team, for example, might have
three new major accounts they are pursuing
information for the monthly sales report
a new sales training program.
A Human Resources group might have
three new training programs under construction
several job postings
some competitive proposals to handle the pension plan.
Customer Relationship people might have
several promotional programs
a new software rollout.
Fill in your own details as appropriate.
Everyone in the group needs to be kept up to date on at least some projects. Instead of a chaotic storm of e-mail, the team blog becomes the central repository for all the information on the various topics. Information can be searched and viewed by topic or by date. Let's see how that would work.
The free WordPress blog platform offers something called "categories", which are typically shown as links down the right side of the blog page, while the messages, or "posts", take up most of the space to the left.
Using one of the examples above, my categories might be:
Presentation Skills Course
Sales Training Program
New Employee Orientation Program
Job Posting: Senior Mailroom Clerk
Job Posting: Assistant to Marketing Manager
Pension plan proposals.
Each of these would be a category, shown as a link down the side.
If you reviewed the draft manual for the Presentation Skills course and have some comments on it, you'd want to report your findings to the rest of the group. Using the traditional e-mail method, that might elicit replies from three colleagues, with the potential to multiply into the usual "e-maelstrom".
Using the blog, though, the process becomes not only simpler but more effective. You simply post a short report on what you did and any recommendation you might have, and put it in the Presentation Skills Course category. People can comment on your post, or add their own posts as appropriate. These are also added to the Presentation Skills category.
The result is the whole story to date on this topic, with everyone's posts listed neatly in order and with nothing intervening. Everyone can see at a glance the status of the project and what, if anything, they have to do. The posts will remain on the blog unless and until you remove them, so it can also serve as a permanent record when appropriate.
When you make a post, you send an e-mail to everyone, but it doesn't need any message at all in the body. All you need is a descriptive s
Many of us are so wrapped up in our business that we dont have a chance to step back and reflect for a moment, on who we are in our lives. This is a problem that all of us face at one time or another whether we are a corporate executive or a live at home parent. I can remember being a child growing up in middle class America wondering what it would be like to have all the material wealth in the world. While still in grade school, who I be was a kid whose only concerns were Saturday morning cartoons and what mom was cooking for di
The answer is a departmental blog. Now don't stop reading --- I know it may seem a bit radical, but bear with me and you'll see how this can be hugely effective in the situation I just described.
Most teams or departments routinely deal with a number of projects or processes.
A Sales team, for example, might have
three new major accounts they are pursuing
information for the monthly sales report
a new sales training program.
A Human Resources group might have
three new training programs under construction
several job postings
some competitive proposals to handle the pension plan.
Customer Relationship people might have
several promotional programs
a new software rollout.
Fill in your own details as appropriate.
Everyone in the group needs to be kept up to date on at least some projects. Instead of a chaotic storm of e-mail, the team blog becomes the central repository for all the information on the various topics. Information can be searched and viewed by topic or by date. Let's see how that would work.
The free WordPress blog platform offers something called "categories", which are typically shown as links down the right side of the blog page, while the messages, or "posts", take up most of the space to the left.
Using one of the examples above, my categories might be:
Presentation Skills Course
Sales Training Program
New Employee Orientation Program
Job Posting: Senior Mailroom Clerk
Job Posting: Assistant to Marketing Manager
Pension plan proposals.
Each of these would be a category, shown as a link down the side.
If you reviewed the draft manual for the Presentation Skills course and have some comments on it, you'd want to report your findings to the rest of the group. Using the traditional e-mail method, that might elicit replies from three colleagues, with the potential to multiply into the usual "e-maelstrom".
Using the blog, though, the process becomes not only simpler but more effective. You simply post a short report on what you did and any recommendation you might have, and put it in the Presentation Skills Course category. People can comment on your post, or add their own posts as appropriate. These are also added to the Presentation Skills category.
The result is the whole story to date on this topic, with everyone's posts listed neatly in order and with nothing intervening. Everyone can see at a glance the status of the project and what, if anything, they have to do. The posts will remain on the blog unless and until you remove them, so it can also serve as a permanent record when appropriate.
When you make a post, you send an e-mail to everyone, but it doesn't need any message at all in the body. All you need is a descriptive
Each and every person in this world must have at least once thought about opening some sort of business to increase his or her income. No matter if you are thinking about opening a small family business or a larger company, you cannot do anything but obey the business laws! If you dont, you and your business can get into serious trouble!In case you are under the impression that you need to be a graduate of a business law college or have a business law major in order to understand and use some of the basic ideas of small busin
several promotional programs
a new software rollout.
Fill in your own details as appropriate.
Everyone in the group needs to be kept up to date on at least some projects. Instead of a chaotic storm of e-mail, the team blog becomes the central repository for all the information on the various topics. Information can be searched and viewed by topic or by date. Let's see how that would work.
The free WordPress blog platform offers something called "categories", which are typically shown as links down the right side of the blog page, while the messages, or "posts", take up most of the space to the left.
Using one of the examples above, my categories might be:
Presentation Skills Course
Sales Training Program
New Employee Orientation Program
Job Posting: Senior Mailroom Clerk
Job Posting: Assistant to Marketing Manager
Pension plan proposals.
Each of these would be a category, shown as a link down the side.
If you reviewed the draft manual for the Presentation Skills course and have some comments on it, you'd want to report your findings to the rest of the group. Using the traditional e-mail method, that might elicit replies from three colleagues, with the potential to multiply into the usual "e-maelstrom".
Using the blog, though, the process becomes not only simpler but more effective. You simply post a short report on what you did and any recommendation you might have, and put it in the Presentation Skills Course category. People can comment on your post, or add their own posts as appropriate. These are also added to the Presentation Skills category.
The result is the whole story to date on this topic, with everyone's posts listed neatly in order and with nothing intervening. Everyone can see at a glance the status of the project and what, if anything, they have to do. The posts will remain on the blog unless and until you remove them, so it can also serve as a permanent record when appropriate.
When you make a post, you send an e-mail to everyone, but it doesn't need any message at all in the body. All you need is a descriptive
I used to love that song 'It's Got To Be Perfect' by Fairground Attraction. But they are musicians, their message isn't appropriate in the world of sales. The opposite is closer to the truth. Here's another way of saying the same, 'If it's worth doing, it's worth doing badly'.Before you get excited and tell me how wrong I am, let me explain by asking you a question. Do you take a long time preparing things, trying to get them just right before you implement them?For example, if I suggested that you make a list of 10 new
Sales Training Program
New Employee Orientation Program
Job Posting: Senior Mailroom Clerk
Job Posting: Assistant to Marketing Manager
Pension plan proposals.
Each of these would be a category, shown as a link down the side.
If you reviewed the draft manual for the Presentation Skills course and have some comments on it, you'd want to report your findings to the rest of the group. Using the traditional e-mail method, that might elicit replies from three colleagues, with the potential to multiply into the usual "e-maelstrom".
Using the blog, though, the process becomes not only simpler but more effective. You simply post a short report on what you did and any recommendation you might have, and put it in the Presentation Skills Course category. People can comment on your post, or add their own posts as appropriate. These are also added to the Presentation Skills category.
The result is the whole story to date on this topic, with everyone's posts listed neatly in order and with nothing intervening. Everyone can see at a glance the status of the project and what, if anything, they have to do. The posts will remain on the blog unless and until you remove them, so it can also serve as a permanent record when appropriate.
When you make a post, you send an e-mail to everyone, but it doesn't need any message at all in the body. All you need is a descriptive
So many business consultants often say that they are tired of being right all the time and wish that their clients or business associates would listen. They get upset and admit that millions of dollars were wasted because they just did not listen. One top-notched consultant from PA mentioned this to me not long ago. Indeed, as a semi-retired consultant, I must agree with her.I also caution myself and others not to always blame the client, even though it is their fault for not listening. I remind myself that I am the mentor or
The result is the whole story to date on this topic, with everyone's posts listed neatly in order and with nothing intervening. Everyone can see at a glance the status of the project and what, if anything, they have to do. The posts will remain on the blog unless and until you remove them, so it can also serve as a permanent record when appropriate.
When you make a post, you send an e-mail to everyone, but it doesn't need any message at all in the body. All you need is a descriptive subject line such as "My recommendation on Presentation Skills course posted today." Those interested in the topic can go and read your post, while those not interested don't need to be drowning in unwanted e-mail.
Now picture yourself coming back from your vacation. You simply go to the blog, click on the category links that are of interest to you and update yourself quickly and easily. Much better than the "e-maelstrom", isn't it?
Don't be put off by the idea of blogging if you haven't worked with it. Blogs are mainstream communication tools now, and this is one use for them that can drastically slash the amount of unwanted e-mail we all receive.
HTTP = HTML link (for blogs, profiles,phorums):
<a href="http://www.iadvice.info/article/315/iadvice-Avoid-email-Overload-and-Still-Keep-Everyone-Informed.html">Avoid e-mail Overload and Still Keep Everyone Informed</a>
BB link (for phorums):
[url=http://www.iadvice.info/article/315/iadvice-Avoid-email-Overload-and-Still-Keep-Everyone-Informed.html]Avoid e-mail Overload and Still Keep Everyone Informed[/url]
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